Procurement & Contracts Specialist

The Micro, Small & Mediu...

Key Responsibilities:

• Add new items to the electronic procurement system, update pricing based on market conditions, and follow up on approvals from technical departments, budgeting, and warehouses until final electronic approval.
• Prepare tender documents, technical specifications, and scopes of work in coordination with relevant departments and designated committees.
• Communicate with registered suppliers and support the registration of new suppliers to enhance competition and transparency. Oversee the supplier registry system and review legal documentation to determine supplier eligibility.
• Receive bids and proposals in accordance with regulatory requirements and forward them for technical evaluation. Compare technical offers based on quality, price, timelines, and technical specifications.
• Prepare committee minutes and consolidated evaluation sheets after technical and financial analysis to document results and identify the most suitable offers.
• Issue purchase orders or award letters and coordinate contract review with the Legal Affairs Department.
• Follow up with suppliers to ensure timely delivery and compliance with contract terms, maintaining smooth workflow and resolving any issues.
• Attend all procurement committee meetings, document meeting minutes, and submit signed records to the Procurement Manager in accordance with committee mandates.
• Follow up on suppliers financial claims with the Finance Department to ensure timely payment of dues. Coordinate post-delivery processes and handle delays or non-compliance with technical specifications.

Skills & Competencies:

Technical Skills

• Technical and financial bid analysis (Offer Analysis).
• Knowledge of public procurement and government contracting procedures.
• Proficiency in ERP systems and electronic procurement platforms.

Soft Skills

• Strong negotiation skills.
• High integrity, transparency, and adherence to compliance standards.
• Effective verbal and written communication.