Procurement Associate SC 6

WFP

To provide coordination, administrative services and research to support the efficient and effective procurement services.

The Procurement unit in Dubai is an outposted office under WFP HQ Supply Chain Division, Procurement unit. The Procurement Team based in Dubai manages Categories that are mainly Non-Food Items. This position shall be under the Contracting team that is managing tenders and activities related to contracting.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.

2. In collaboration with Supplier Relationship Management Team and Category Officer Identify and recommend potential suppliers, and compile data/documents (including minutes of meetings) to support the selection of suppliers, ensuring standard processes are followed.

3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.

4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.

5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.

6. Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.

7. Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.

8. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.

9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.

11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

12. Other associated duties as assigned by the supervisor.

OTHER POST REQUIREMENTS (details to be determined by Hiring Manager):

1. Compile relevant data and conduct in-depth analysis to generate insightful reports, identifying areas of improvement, acceleration, and optimization.

2. Create detailed dashboards and reports to facilitate stakeholders and team members in visualizing performance metrics, identifying areas for enhancement.