Job Description

Roles & Responsibilities

Job Location

Saudi Arabia

Experience

2 to 4 years

Qualification Level

Diploma; Graduate

Job Function

Purchase / Stores / Spare Parts / Buyer

Skillset

Procurement & Sourcing

Preferred Jobseekers

Locally available candidates only apply for this job

The Procurement Assistant helps manage suppliers, track stock levels, prepare purchase orders, follow up on deliveries, and support all procurement documentation. This role ensures that production never stops due to material shortages and that all purchases follow proper processes.

Key Responsibilities:

1. Purchasing & Supplier Coordination
Prepare purchase orders (POs) based on approved requests from Production, QC, or Management.
Follow up with suppliers to confirm delivery dates, quantities and prices.
Communicate delays, shortages, or price changes immediately to the Procurement Officer.
Track standing orders and recurring supply requirements.
Assist in sourcing new vendors when required and obtaining quotations.

2. Inventory Monitoring
Monitor stock levels of raw materials, packaging and chemicals in coordination with Storekeeper.
Highlight low-stock or out-of-stock risks before they occur.
Cross-check actual stock vs. system records and report discrepancies.
Support weekly and monthly stock counts with accurate documentation.

3. Price, Cost & Documentation Support
Update pricing sheets with the latest supplier quotes or PO confirmations.
Maintain procurement records, contracts, invoices and delivery notes.
Ensure supplier prices match approved rates before issuing POs.
Assist in comparing quotations for cost-saving options.

4. Delivery & Receiving Coordination
Follow up with suppliers to ensure on-time delivery.
Inform Receiving Team of expected deliveries in advance.
Verify that delivered goods match PO specifications (quantity, quality, packaging).
Report any delivery errors, shortages or damaged items.

5. Supplier Performance Tracking
Record supplier performance issues (late delivery, poor quality, inconsistency).
Report recurring problems to Procurement Officer for review.
Help maintain an updated supplier evaluation list.

6. Compliance & Process Control
Ensure all procurement activities follow company SOPs.
Prevent unauthorized purchasing or price changes.
Maintain proper filing and approvals for audits and ISO22000 documentation purposes.

7. Communication & Reporting
Provide daily procurement status updates to Procurement Officer or Head of Operations.
Create weekly reports summarizing purchase activity, shortages, price changes and risks.
Communicate effectively with Production, QC, Receiving, Finance and Management.

Job Requirements:
Experience in purchasing or administrative roles.
Strong communication and follow-up skills.
Good knowledge of MS Excel and documentation handling.
Ability to work under pressure and manage multiple tasks.
Honest, organised and detail-oriented.
Basic understanding of cost control and supplier management is a plus.

Key Competencies:
Attention to detail
Strong follow-up discipline
Time management
Negotiation basics
Data accuracy
Team coordination

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