Principal Document Controller

Wood PLC

JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world

Wood are actively hiring for Principal Document Controller role to support future growth in our expanding business.

The projects team focusing on delivering across FEED, Pre-FEED, Brownfield, Greenfield scopes of work. In this role, you will be responsible for the execution of project work in accordance with the project execution plan, including Wood and/or Project Procedures on Safety and Quality Control within the man-hour, cost and the project schedule targets.

This is a long-term assignment based in Qatar

RESPONSIBILITIES

In this role you will be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes.
Ensures all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.

Designing the future. Transforming the world

Reflecting the market focus for the office in both brownfield and green field opportunities, multi-skilled personnel are sought, in particular those with experience in:

Onshore Oil and Gas
Offshore Oil and Gas

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across oil and gas and emerging energy sectors
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our busiess with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Life Insurance; Provides payment of 2 x Base Salary (up to a maximum of QAR 1 million) upon death
• End of Service Gratuity; In line with Qatar Labor Law, upon completion of 1 years' service employees are eligible for an End of Service benefit of three weeks for every year of service.
• Medical Insurance: Ensures cover (up to a maximum of QAR 250,000 per person, per year) is available should you require treatment. Pre-existing and/or chronic conditions are covered up to QAR 10,000.
• Employee Assistance Programme: Allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The programme helps support your mental, physical, social & financial well-being.
• Professional Memberships; One professional membership, registration, subscription, certification and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence.
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Typical responsibilities

Register and transmit internal, vendor and client documentation for the project.
Check documentation to ensure that formats comply with company and client standards.
Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
Ensure all project documentation is imported into document management system and filed accordingly
Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
Archiving and retrieval of historical documentation
Assist and provide assistance to Wood personnel with respect to any document management system queries
Quality check of all Documentation prior to issuing/transmitting to client
Responsible for the handling of requests for new Document numbers/hard copy documentation
Scanning, printing and copying of project documentation
Process and record accurately all technical documentation in accordance with agreed procedures
Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
Run document control reports (if available and required) from the applied company or project document control system.
Ensure document management procedures satisfy project, client and regulatory requirements
Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
Monitor progress of in-house and Client reviews of technical data
Contribute to compilation of final project dossiers, as built portfolios and archiving
Establish a systematic and comprehensive Project Filing System
Produce exception reports, comment overdue reports and any other reports for Project Management review

QUALIFICATIONS

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Qualification

Minimum Bachelors degree

Knowledge, skills, and experience:

Knowledge of MS Office
Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
Knowledge of Adobe
Communication skills - both written and verbal
Skills in word processing, spreadsheets, database applications and electronic data management systems

Personal attributes:

Excellent organisational skills and a logical and ordered approach
Effective communication and interpersonal skills
Strong team player
Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the output