Personal Executive Assistant to the Chairman

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JOB OVERVIEW

Our client is a dynamic swiss company supporting multinational organisations and their employees in managing international mobility and relocation services. Our mission is to deliver top-quality, human-centred, innovative services with operational excellence at their core.


Your Role

As Personal Executive Assistant, you will be the right hand of the President and CEO . You will play a key role in coordinating, communicating, and representing the leadership team.


Your main responsibilities will include:

Ensuring smooth and proactive administrative coordination for both entities.

Managing monthly, quarterly and annual reporting (dashboards, strategic presentations, performance indicators).

Drafting, proofreading and distributing internal communications for staff as well as external communications for clients, suppliers and partners.

Preparing executive committee meetings, taking minutes and following up on action points.

Representing the leadership in selected internal and external meetings (clients, partners, service providers).

Supporting the preparation and follow-up of accounting and financial matters, in collaboration with the accounting firm and the finance team.

Producing high-quality, elegant and impactful presentations (PowerPoint, Gamma.app, etc.) to contribute to our brand image.

Handling confidential personal and strategic matters with absolute discretion.


Requirements:

Experience: Minimum 10 years in a similar role (Chief of Staff, Executive Assistant, Personal Assistant) within a mid-sized company or an international environment.

Languages: Excellent command of both French and English, written and spoken.

Writing skills: Impeccable spelling and grammar, excellent drafting style, ability to summarise complex information clearly.

Tools: Advanced skills in Microsoft Office (PowerPoint, Word, Excel) and ideally modern presentation tools (Gamma.app, etc.).

Autonomy & representation: Able to represent the leadership with professionalism, diplomacy and confidence.

Financial knowledge: A solid understanding of basic accounting principles and budget monitoring is an advantage.

Confidentiality: Strong sense of discretion in handling personal and strategic topics.

Personal qualities: Highly organised, reliable, proactive, able to prioritise, trustworthy, loyal, and committed to seeing tasks through to completion.