Personal Assistant to General Manager InterContinental

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.
• Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
• Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
• Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.
• Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.
• Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.
  

Qualifications:

• Education: High school diploma required; associate s or bachelor s degree preferred.
• Experience: 1-3 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and high level of accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.