People Experience Specialist

Inovola

Job Overview

As a People Experience Specialist at Inovola, you ll play a key role in shaping a positive and supportive work environment. This is an entry-level HR role designed for people who are passionate about people, culture, and employee well-being. You ll support a wide range of HR functions, including onboarding, engagement, payroll coordination, and benefits administration, ensuring that every team member has a smooth, professional, and human experience throughout their journey at Inovola.

Key Responsibilities

Onboarding & Offboarding

• Organize and facilitate welcoming and structured onboarding processes for new hires.
• Handle exit formalities to ensure a smooth and respectful offboarding process.
• Maintain accurate employee records, contracts, and other relevant documents.

Employee Engagement

• Assist in planning engagement activities, internal surveys, and team-building initiatives.
• Support recognition programs, internal communication, and the celebration of key milestones.
• Collect and share feedback from employees to help improve workplace satisfaction.

HR Administration

• Maintain and update employee databases, attendance records, and leave tracking systems.
• Prepare HR letters, probation follow-ups, and policy documents.
• Provide first-line HR support for day-to-day employee queries.

Payroll & Benefits Support

• Collect and prepare payroll inputs (e.g., attendance, time off, salary updates) for the Finance team.
• Follow up on payroll accuracy, payslip distribution, and respond to employee payroll inquiries.
• Assist in the enrollment and tracking of medical insurance plans for employees.
• Handle social insurance registration, updates, and documentation in coordination with the Finance and Legal teams.

Performance & Culture Support

• Track probation period evaluations and send timely reminders to managers.
• Assist in documenting and following up on performance reviews and check-ins.
• Support the development of a positive workplace culture aligned with Inovola s values.

Collaboration

• Work cross-functionally with recruitment, operations, and leadership teams.
• Provide ongoing support to ensure a cohesive and human-centered employee experience.
• Contribute to the continuous improvement of internal people processes.

Required Skills & Competencies

• Empathy & Professionalism: Friendly, approachable, and sensitive to people s needs and confidentiality.
  
• HR Foundations: Basic understanding of onboarding, contracts, benefits, and employee lifecycle.
  
• Communication Skills: Clear and professional in both written and verbal interactions.
  
• Detail-Oriented: Able to manage documentation, processes, and data accurately.
  
• Tech Proficiency: Comfortable with digital tools like Google Workspace, Trello, and HR systems.
  
• Team Collaboration: Enjoys working in a team environment and supporting others.
  
• Eagerness to Learn: Open to feedback and motivated to grow a career in HR.
  

Qualifications

• Bachelor s degree in Human Resources, Business Administration, Psychology, or a related field.
  
• 0 2 years of experience in an HR, People Operations, or administrative support role.
  
• Familiarity with payroll basics, medical, and social insurance processes is a plus.
• Prior internship or hands-on experience in a tech or service-oriented company is a bonus.