Operation Manager

Confidential Company

Job Overview:

The Operation Manager is responsible for overseeing and improving the day-to-day operations of the organization. This includes managing operational efficiency, ensuring compliance with health & safety regulations, maintaining security protocols, handling the insurance renewal process, and overseeing company vehicles and insurance coverage. The role requires a strategic thinker with strong leadership skills, attention to detail, and an ability to manage multiple tasks across various departments.

Key Responsibilities:

1. Operational Management:

• Oversee daily operations to ensure smooth and efficient functioning across departments.
• Develop and implement operational strategies to enhance productivity and minimize operational costs.
• Monitor and assess operational performance and take corrective action where necessary.
• Coordinate with department heads to ensure alignment with organizational goals.
• Analyze operational processes and recommend improvements for enhanced efficiency.

2. Health & Safety Compliance:

• Develop, implement, and regularly review health & safety policies in accordance with local regulations.
• Ensure all staff are trained and aware of health and safety protocols.
• Manage and track workplace injuries or incidents, ensuring timely reporting and resolution.
• Liaise with health & safety authorities to ensure compliance with Abu Dhabi and UAE standards.

3. Security Management:

• Ensure the security of company premises, assets, and personnel by establishing and maintaining security protocols.
• Collaborate with security teams to manage and monitor security systems.
• Oversee the hiring and training of security personnel.

4. Vehicle Fleet Management:

• Manage the company’s vehicle fleet, ensuring all vehicles are maintained in good working order.
• Oversee vehicle maintenance schedules, servicing, and repairs.
• Monitor vehicle usage and fuel consumption to optimize costs.
• Ensure that vehicles are compliant with all local regulations, including registration and insurance.

5. Insurance Renewals (Non-Medical & Medical Insurance):

• Oversee the renewal process for all company insurance policies, including non-medical and medical insurance.
• Liaise with insurance providers to ensure timely renewals and competitive pricing.
• Ensure all employees are covered under the appropriate insurance plans, including health, life, and vehicle insurance.
• Conduct regular reviews of insurance coverage to ensure the company’s needs are being met.
• Maintain accurate records of all insurance documents and policy details.

6. Coordination with External Vendors and Authorities:

• Manage relationships with external vendors for health & safety equipment, insurance, security services, and fleet maintenance.
• Coordinate with relevant local authorities to ensure all operations comply with regulatory standards in Abu Dhabi and the UAE.

7. Budgeting & Financial Oversight:

• Manage budgets related to operational expenses, vehicle fleet maintenance, insurance premiums, and health & safety measures.
• Analyze operational costs and make recommendations for cost-effective improvements.

8. Reporting & Documentation:

• Prepare regular reports on operational performance, health & safety audits, insurance renewals, and security incidents for senior management.
• Maintain comprehensive records and documentation for all operational processes.

9. Policy Creation & Implementation:

• Develop, implement, and regularly review operational policies and procedures to ensure consistency and efficiency across the organization.
• Ensure policies align with local laws, industry standards, and company goals.
• Work with senior management to draft, revise, and approve new policies.
• Communicate and train employees on new policies, ensuring they are fully understood and adhered to.
• Regularly audit policy compliance and effectiveness, adjusting policies as needed to improve operational efficiency and compliance.