Office Manager, KSA

LivaNova

Position Summary:

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our new office in Riyad (Saudi Arabia). The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

General Responsibilities:

• Provide office leadership and administrative support to the team
• Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.

• In coordination with HR, management of employment contracts through the online portal, management and maintenance of employees Visa/work permits
• Monthly payroll process management in coordination with HR and Finance
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

Skills and Experience:

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Fluent in both Arabic and English
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary
• Proven track record of demonstrating knowledge and understanding of compliance topics

Education:

Bachelor's degree from an accredited university or college (or a high school diploma)