Office Manager (6-month maternity cover) Mondia Media

Responsibilities:

• Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.
• Organize and schedule appointments, meetings and take MOM from MD as directed.
• Provide and administrate support for MD as directed.
• Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.
• Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.
• Purchase and control office/ IT supplies.
• Liaise with the building management for office renovation regularly.
• Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.
• Write letters and emails on behalf of other office staff.
• Organize company events or conferences as directed.
• Obtain required signatures and organize delivery of confidential documents.
• Handle confidential information and maintain the security of records and files.
• Manage reception duties.
• Comply with Mondia policies and procedures and support Mondia mission and vision.
• Perform other job-related duties as assigned by direct manager.

• Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.
• Organize and schedule appointments, meetings and take MOM from MD as directed.
• Provide and administrate support for MD as directed.
• Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.
• Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.
• Purchase and control office/ IT supplies.
• Liaise with the building management for office renovation regularly.
• Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.
• Write letters and emails on behalf of other office staff.
• Organize company events or conferences as directed.
• Obtain required signatures and organize delivery of confidential documents.
• Handle confidential information and maintain the security of records and files.
• Manage reception duties.
• Comply with Mondia policies and procedures and support Mondia mission and vision.
• Perform other job-related duties as assigned by direct manager.