Office Admin

Polaris mining L.L.C

We are looking for a detail-oriented and highly organized Office Administrator to join our team at Polaris Mining LLC. This role is ideal for candidates with 3 10 years of experience in administration who can ensure smooth office operations, support internal teams, and assist in business development activities. The Office Administrator will play a key role in maintaining efficient processes and providing professional support across departments.

Key Responsibilities:

• Manage day-to-day office operations and ensure smooth workflow.
• Handle correspondence, phone calls, emails, and filing systems efficiently.
• Prepare, review, and organize documents, reports, and presentations.
• Coordinate with internal teams and external stakeholders to support business activities.
• Arrange meetings, prepare agendas, and maintain meeting minutes.
• Coordinate travel reservations and accommodation arrangements for foreign visitors and company teams.
• Search for, evaluate, and coordinate with vendors and service providers to ensure best quality and pricing.
• Assist in organizing internal company events, conferences, and team visits.
• Research international exhibitions related to the company s business field and support in organizing participation.
• Conduct research on prospects using web directories and online resources to support business development.
• Prepare and send introductory emails to prospects on behalf of the company.
• Maintain office supplies inventory and ensure timely procurement.
• Support HR and finance teams in administrative tasks when required.
• Uphold confidentiality and ensure proper record-keeping.