Leasing Specialist AW Rostamani Holdings Co LLC

Job Purpose:

The Leasing Specialist is responsible for overseeing the end-to-end leasing process for commercial properties, including preparing, reviewing, and negotiating contracts for new and renewal leases. The role ensures accuracy in tenant documentation, rental payments, and lease-related correspondence while managing the move-out process for non-renewals and early terminations. Additionally, the Leasing Specialist maintains occupancy and vacancy reports, issues NOCs, coordinates with finance and operations teams, and prepares monthly reports.

Job responsibilities:

· Prepare Contracts for Commercial properties – New/Renewals.

· Review the commercial contracts.

· Negotiate the price with the tenants – New/Renewals.

· Contact the tenants’ due for renewal and issue renewal notices.

· Prepare renewal contracts and ensure that Lease Renewals are dispatched in timely fashion

· Receive rental cheques and review to ensure accuracy of data; Receive cheques payments from tenants.

· Ensure that documents required are completed (Booking Form, Tenant Information, Valid Passport Copy with Visa Page Residence, Emirates ID, Trade license copy for Corporate Booking, Power of Attorney for Authorize Signatory, as well as company occupant’s documents).

· Responsible for move out process of non-renewal and early termination leases.

· Prepare rental receipts on the System. Follow up return/bounce cheques.

· Review cheques once received from tenants; Follow up on pending documents/payments from tenants.

· Updating occupancy and vacancy reports on monthly basis.

· Prepare NOC letters for the tenants relating to sign boards, interior work, DEWA;

· Prepare and distribute correspondence such as memos and letters.

· Ability to be resourceful and proactive when issues arise.

· Monitor key register of all the rental properties.

· Coordinate with finance departments regarding cheque deferral/ cheque replacement/ cheques clearance/ refund statements.

· Professional attitude and appearance.

· Coordinate with operations department regarding vacant units status /building layouts.

· Prepare monthly reports.