Lead, Contracting & Procurement

SGS

Strategic Management:

• Develop and execute strategic plans for the assigned portfolio, ensuring alignment with company objectives, cost-efficiency, and operational effectiveness
• Formulate comprehensive category strategies, encompassing procurement plans, risk assessments and vendor management strategies
• Implement annual contract and procurement plans within assigned portfolio

Category Procurement:

• Perform comprehensive market analysis to identify potential vendors for equipment, machinery, and services
• Deliver assigned set of Contracts and Procurement activities within the assigned portfolio (Hands on)
• Lead tender packages development, tendering process, negotiations, and contract management, ensuring compliance with procurement policies, industry standards and legal regulations
• Renew assigned contracts and issue new contracts for procurement of services and materials as requisitioned by requestors.
• Coordinate with the contract holders to identify suitable contracting strategy and jointly present to endorsing body to secure the necessary approvals
• Carry out required analyses of potential contractors and bids received in order to fulfil Company s requirements. Prepare the commercial section and terms and conditions of the tender, compile the tender documents for review and approval
• Track and manage all procedures and activities related to the tendering period such as issuance of tender documents, issuance of clarifications and amendments to tenders, collecting and organizing for opening of received bids
• Coordinate with the contract holder to prepare the award recommendation and secure the endorsement of the Tender Board and the Board if applicable. Develop and issue final contract document and load it in Oracle ERP
• Advise and assist contract holders in post award issues such as claims, contract variations, contract amendments, negotiation of new star rates
• Review and update Procurement Submission Forms (PSF) for the assigned portfolio
• Monitor, update and maintain assigned portfolio contract master plan

• Vendor Relationship Management:

• Cultivate and maintain relationships with key suppliers and vendors, negotiating terms and service level agreements to optimize quality and cost-effectiveness
• Monitor vendor performance, conduct periodic performance evaluations against set KPIs and resolve any performance-related issues

• Contract Renewal Responsibilities:

• Manage and oversee contract renewal processes for assigned portfolio, ensuring timely action and compliance with contractual terms
• Collaborate with legal and procurement teams to review, amend, and negotiate contract extensions, addressing any modifications necessary

• Cost Management:

• Analyse and optimize costs associated with assigned portfolio, working closely with finance and accounting teams to ensure budget adherence
• Implement cost-saving initiatives without compromising safety, quality, or operational efficiency

• Risk Assessment and Mitigation:

• Conduct comprehensive risk assessments for assigned portfolio, identifying potential risks and implementing strategies to mitigate and manage these risks effectively
• Ensure strict adherence to health, safety, and environmental regulations throughout the procurement and operational processes
• Responsible for timely closure of all assigned portfolio audit actions and assist in providing responses/ clarification to auditors (internal and external)

• Reporting and Analysis:

• Generate detailed reports on category performance, expenditure, savings and supplier performance, providing insights and recommendations for management review.
• Analyse data to identify trends, opportunities, and areas for improvement within the assigned portfolio.