Landscape - Admin Coordinator ARADA Developments LLC

The Administrator – Landscaping Division provides administrative, coordination, and reporting support to landscaping and construction projects. The role ensures smooth day-to-day operations with experience in Petty Cash handling & Document Controlling ,supporting management, site teams, suppliers, and clients through effective documentation, scheduling, and communication. The position requires experience in landscaping or construction.

1. Administrative & Office Support

• Handle daily administrative tasks for the landscaping division
• Maintain organized project files, records, and documentation
• Prepare correspondence, reports, and internal communications
• Coordinate communication between management, site teams, and office departments

2. Project & Site Coordination

• Assist in scheduling site activities, manpower, and material deliveries
• Visit project sites as required for coordination and documentation
• Collect, compile, and update daily site reports and progress data
• Liaise with site supervisors and project managers

3. Client, Vendor & Supplier Coordination

• Communicate with clients regarding documentation, approvals, and follow-ups
• Coordinate with suppliers and subcontractors for quotations, orders, and deliveries
• Maintain accurate client and vendor records

4. Documentation & Compliance

• Prepare and maintain project documentation such as contracts, permits, and approvals
• Ensure project-related records, licenses, and insurance documents are up to date
• Support internal audits and compliance requirements

5. Reporting & Excel-Based Data Management

• Maintain Excel spreadsheets for manpower, materials, costs, and project tracking
• Prepare weekly and monthly operational and progress reports
• Ensure data accuracy and timely submission of reports