HR Executive OliOli

Human Resources Coordination

• Coordinate end-to-end recruitment activities, including preparing job descriptions, posting roles, screening candidates, scheduling interviews, and assisting managers throughout the selection process.
• Support a smooth onboarding and offboarding experience, ensuring all documentation, system setup, orientation sessions, and exit processes are completed accurately.
• Maintain and update employee records in the HRMS, ensuring accuracy, confidentiality, and compliance with UAE labor regulations.
• Act as the primary point of contact for HR-related queries and provide timely support to employees and managers in line with HR policies.
• Support employee relations by assisting with the handling of employee concerns, grievances, and disciplinary matters, ensuring issues are managed professionally, confidentially, and in line with company policies and UAE labor regulations.
• Assist managers with documentation and coordination related to performance improvement plans, warnings, and employee conduct matters as required.
• Coordinate with external PRO to ensure all visa, EID, and regulatory documentation is completed and tracked efficiently.
• Oversee additions, deletions, and inquiries related to medical insurance policies and employee claims.
• Prepare HR letters, certificates, and memos as required.

Payroll & Timekeeping

• Collect, verify, and compile employee attendance and timesheets to support accurate payroll processing.
• Assist in monthly payroll coordination, including salary calculations, updates, adjustments, and documentation.

HR Projects & Process Improvement

• Assist in coordinating performance management processes, including probation reviews, goal-setting cycles, performance appraisals, and related documentation, ensuring timelines are met and records are accurately maintained.
• Track performance review and probation timelines, send reminders to managers, and maintain performance-related records within the HRMS
• Coordinate with the head office in Dubai to refine HR processes, policies, and forms to improve efficiency and employee experience.
• Contribute to data reporting, dashboards, and HR analytics on an ad-hoc basis.

Administration & Cross-Functional Support

• Support the renewal of company contracts, licenses, certificates, and insurance policies where related to HR processes.
• Coordinate with the Accounts team to ensure smooth cross-departmental workflows.
• Maintain organized HR documentation both physically and electronically for easy retrieval and audit readiness.
• Organize internal events, staff programs, and company-wide initiatives.
• Perform additional duties and participate in projects that contribute to the achievement of Hoppi s objectives.