HR Assistant

International Committee of Red Cross

Under the close supervision of the HR Responsible, the HR Assistant 1 assists in carrying out administrative work and preparing and updating documents for delivering HR services in accordance with the ICRC and delegation policies and the applicable laws and regulations.

Accountabilities & functional responsibilities

Talent Acquisition:

• Provides administrative support to the HR Officer in charge of recruitment, which includes but not limited to:
• Contacting candidates for assessment: scheduling of technical tests, arranging interview schedules
• Facilitating and coding on-site tests
• Sending reference checks using the available template
• Coordinating with Staff Health for pre-employment medical check-ups
• Drafting recruitment-related documents for review of the HR Officer
• Updates recruitment data
• Processes daily worker requests and contacts daily workers and ensures the concerned department completes the payment of wage on time
• Keeps track of daily worker requests

Onboarding

• Supports the HR Officer to ensure that new employees are welcomed
• Drafts employment documents for review of the HR Officer before sending to JER PAC team for printing and signatures
• Issues employment documents to new employees and ensures signed copies are scanned and shared with the HR Assistant for uploading to the employee file
• Introduces the new hires to the sub-delegation staff and gives a tour of the office

Offboarding

• Drafts end-of-contract documents for review of the HR Officer before sending to JER PAC team for printing and signatures
• Supports the HR Officer to ensure that all documents, steps to take (exit interview, etc), are completed before the employee s departure

Additional Duties

• Ensures HR documents are digitized and filed accordingly.
• Follows up on all work-related messages and correspondence with the relevant contacts and departments.
• Is aware of the delegation s objectives and has a good knowledge of the Movement and other contacts relevant to the position.
• Takes responsibility for their own professional learning and development.