HR Adviser (Dubai) University of Birmingham Dubai

Main Duties

• Providing timely advice and guidance to line managers on University policy/procedures (eg, performance, sickness, occupational health, conduct, discipline, grievance, probation, AWOL). You will need to use your professional judgment to guide and support managers to a successful outcome/result.
• Working collaboratively with other colleagues across HR ensure that managers are supported through individual Employee Relations issues, working with Employee Relations Advisers to progress cases as appropriate.
• Working in collaboration with HR Business Partners and other HR Teams in delivering a joined up HR service, ensuring issues are owned and relationships developed.
• Act as a focal point for HR related matters between and across campuses ensuring consistency of service delivery and compliance with policy and regulations.
• Take responsibility for investigating, resolving issues, providing advice, guidance and coaching to managers even when wider support or expertise is required.
• Undertaking employee consultation (which will include redundancy consultation as and when necessary).
• Stay up to date with UAE Labour Law and immigration requirements, advising on compliance and changes where relevant.
• Apply knowledge and experience to resolve more complex immigration issues.
• Provide support for campus wellbeing initiatives and actively contribute to the University s Equality, Diversity & Inclusion (EDI) networks.
• Obtaining and collating data to proactively support managers/budget centre in any areas of concern.
• Coaching managers on processes, ensuring ownership and responsibilities remain in the appropriate places.
• Contribute to the development of tools for managers to enable them to effectively manage their staff.

HR Administration

• Respond to general administrative queries and escalate complex matters to as appropriate.
• Provide administrative support across the employee lifecycle including onboarding and offboarding.
• Maintain accurate and up-to-date digital records of employee personal data manually, ensuring information is readily accessible for relevant colleagues, audits and reporting purposes, ensuring that staff correspondence is appropriately recorded and stored in line with the Data Protection Act and University Policies and practices.
• Coordinate with external providers as needed to manage payroll and medical insurance processes.
• Prepare and issue relevant correspondence, including salary certificates, employment letters, and other HR-related documentation as required.
• Prepare and submit government data reports in compliance with the Knowledge and Human Development Authority (KHDA) and Ministry of Higher Education and Scientific Research (MoHESR) annual return requirements.
• Oversee Occupational Health processes for staff and for groups of students undertaking professional training, on behalf of academic Schools.
• Process visa applications for staff and students through the AXS Immigration Portal including renewals and cancellations, with a high degree of accuracy and timeliness.
• Maintain monthly visa processing reports for review by key stakeholders.

Other

• Proactively review processes, recommend improvements, and share best practices to enhance efficiency and employee experience to foster a culture of excellence.
• Working collaboratively with your manager and colleagues to prioritise and handle workloads, supporting others with HR service delivery and the wider UoB HR function as required.
• Contributing to developing and maximising the use of HR systems, including testing solutions.
• Contributing to regular team meetings, 1-1's and performance reviews ensuring that own skills are aligned to team, department and University requirements.
• Developing own professional skills through continuous professional development, proactively gathering knowledge and best practice through practical experience and related project work.
• Prioritising own workload, ensuring timely completion of work, and proactively managing customer expectations.
• Ensuring accurate and timely capture of staff data relating to own work in all HR systems including work tracking.
• Champion the University core values through the consistent utilisation and application of University policy and processes.
• Undertake training and additional responsibilities to support the purpose of the role and the organisation s success.