HR & Admin officer

Client of Hire Lebanese

Inhouse Facility Management company looking for an HR & Admin officer


Position Summary


The HR & Administration Officer is responsible for overseeing all human resources functions and providing administrative support to ensure smooth operations of the facility management company. This role involves managing employee life cycle processes, ensuring compliance with labor laws, handling recruitment, and supporting operational teams with day-to-day administrative requirements.


Key Responsibilities

Human Resources Management


1. Recruitment & Onboarding


Prepare job descriptions, post vacancies, screen CVs, and conduct initial interviews.


Coordinate the onboarding process:


Job contract


Confidentiality and Disclosure Agreement


NSSF and MOF documents


Coordinate the termination process:


Termination contract


Handover of equipment, uniforms, etc.


2. Employee Relations


Serve as the first point of contact for employee queries and grievances.


3. Performance Management


Coordinate the annual performance appraisal process.


Support managers in setting KPIs and tracking employee performance.


Prepare employee warnings.


4. Compensation & Benefits


Prepare attendance sheets.


Manage attendance records, overtime, and leave tracking.


Keep the attendance machine up to date.


5. Filing


Maintain up-to-date personnel files and HR records.


Administration & Facility Support


1. Office Administration


Monitor facility supplies.


Monitor first aid kit.


2. Facility Operations Support


Coordinate with operations teams to schedule appointments for apartments.


Follow up on outstanding balances.


3. Logistics & Coordination


Handle administrative arrangements for training sessions, workshops, and meetings.