Government Contracts Executive Assistant - Freelance Remote

Magic

Department: Support & Leadership

Location: Global+

Compensation: $6.00 / hour

Description

About the Client
Our client is Wheelz Up, a leading last-mile delivery service operating across North America with over 14 years of experience. Committed to delivering excellence every mile, they specialize in customized courier, auto parts delivery, and partnerships with major carriers like FedEx and Amazon. Their work is grounded in optimizing operational efficiency, building customer trust, and providing reliable, precision-driven delivery solutions.

Why does this role exist?
The Executive Assistant is essential for supporting the government contracting and capture efforts by conducting detailed research, managing complex administrative tasks, and facilitating smooth communication and scheduling. This role enables leadership to focus on strategic business growth and client engagement by providing timely, well-organized operational and research support. The assistant ensures critical contract and company intelligence is accurately aggregated and presented, underpinning informed decision-making in a fast-paced environment.

The Impact you ll make

Government Contract Research & Analysis

• Conduct comprehensive online research on government contracts and companies using platforms such as GovWin, sam.gov, and FPDS
• Aggregate findings into detailed spreadsheets and articulate insights in presentations
• Provide ongoing research support with a focus on IT and US government contracting knowledge

Administrative & Scheduling Support

• Manage executive email inbox and calendar scheduling with professionalism and prioritization
• Oversee administrative workflows including invoice preparation and follow-up on payments

Data Presentation & Reporting

• Build and design reports and presentations using Microsoft PowerPoint and Excel
• Synthesize complex information into clear, actionable deliverables for executive use

Communication & Coordination

• Facilitate smooth coordination between internal teams and external stakeholders
• Maintain confidentiality and discretion in all communications and documentation
  
  

Skills, Knowledge and Expertise

Required:

• Demonstrated experience conducting research on GovWin, sam.gov, FPDS, or similar government contract platforms (non-negotiable)
• Proficient with Microsoft PowerPoint and Excel for data analysis and presentation creation
• Strong understanding of US government contracting processes, especially in IT sectors
• Proven organizational skills in managing executive calendars and email communications
• Experience handling invoicing and payment follow-ups
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Exceptional analytical skills with attention to detail
• Ability to translate complex data into clear, compelling presentations
• Tech-savvy with fluent use of Microsoft Office and research tools
• Organized, proactive, and reliable with strong follow-through
• Effective communicator with discretion and professionalism

You should apply if

• You enjoy deep-dive research into government contracts and the contracting landscape
• You thrive on detail-oriented work that supports business strategy
• You value structured processes and clear communication in fast-paced environments
• You are committed to consistent work hours and delivering high-quality output
• You believe in teamwork and supporting leadership with precision and integrity

What to expect...


Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• 10 AM to 6 PM Eastern Time

Compensation:

• $6 per hour
• No benefits package included
  
  

Benefits

Job Details