Facilities & Procurement Manager

Webook

Key Responsibilities

• Oversee the maintenance, upkeep, and functionality of all office spaces.
• Ensure health, safety, and security compliance across all locations.
• Manage space planning and seating arrangements in collaboration with HR and Ops.
• Coordinate office expansions, moves, and renovations.

Procurement & Asset Management

• Lead procurement of office assets such as laptops, IT hardware, furniture, and equipment.
• Develop and manage vendor relationships to ensure cost-effective purchasing with quality assurance.
• Oversee asset lifecycle management: purchasing, deployment, tracking, and retirement/disposal.
• Maintain accurate inventory records of IT and non-IT office assets.
• Establish procurement policies and approval workflows in line with governance and finance.

Office Supplies & Vendor Management

• Manage inventory and timely procurement of office consumables (supplies,stationery, refreshments).
• Negotiate and manage contracts with vendors and service providers (cleaning, security, utilities, maintenance).
• Implement cost-effective purchasing strategies while maintaining quality.

Administration & Employee Experience

• Develop and enforce facilities and procurement policies, processes, and standards across countries.
• Manage relationships with landlords, building management, and external contractors.
• Ensure the office environment supports productivity and well-being.
• Coordinate with HR on office services for onboarding, events, and employee engagement.

Governance & Reporting

• Maintain facilities and procurement budget, tracking spend across offices and categories.
• Develop dashboards and reports on facility and asset KPIs (utilization, costs, incident response, inventory health).
• Support compliance with local labor, health & safety, and regulatory requirements in each market.

• Bachelor s degree in Facilities Management, Engineering, Business Administration, or a related field.
• 4+ years of experience in facilities, office, or property management (experience in Saudi Arabia preferred).
• Strong knowledge of building systems, maintenance best practices, and workplace safety standards.
• Proven ability to manage vendors, negotiate contracts, and control budgets.
• Excellent organizational, problem-solving, and communication skills.
• Proficiency with MS Office Suite and familiarity with facility management software/tools.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Fluent in English and Arabic.