F&B Administrative Assistant Four Seasons Hotel

Food and Beverage Admin Assistant is responsible for providing secretarial, clerical and support for not only F&B Management but also general F&B operations. You are responsible for working in all areas of Food and Beverage as needed to deliver an excellent Guest and Member experience.

What you will do

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Responsible for attending weekly meetings and distributing the minutes, answering phones, compiling data and analysis
• Responsible for effectively providing administrative and clerical support to F&B division
• Must have a great and high organizational skills and attention to detail
• Provides administrative support to ensure efficient operation in the office.
• Answers phone calls, schedules meetings and assist visitors and applicants.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Communicates with guests and employees using a positive and clear speaking voice
• Listens to understand requests, responds with appropriate actions, and provides accurate information
• Complies with Four Seasons Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact
• Works harmoniously and professionally with co-workers and supervisors