executive secretary

Riyadh Hospital

Duties & Responsibilities:

• Maintain executive s agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Qualification & Experience Requirements:

• Degree in business administration or relative field.
• Experience in healthcare settings shall be an asset.

Skills and Competencies:

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and back-office software (e.g., ERP)
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

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