Executive Secretarial Support Hitachi Energy

Job Description:

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you ll make an impact

• Organizing and servicing meetings (producing agendas and taking minutes).

• Prioritizing workloads and implementing new procedures and administrative systems.

• Liaising with relevant organizations and clients and logging or processing bills or expenses.

• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• A bachelor s degree in business administration or anything similar.

• 5+ Years of experience.

• Good communication, customer service and relationship-building skills.

• Teamworking skills and organization and time management skills.

• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

• The ability to be proactive and use your initiative: to see what needs doing and to do it.

• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

• Proficiency in both spoken & written English language is required.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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