Executive Assistant to the CEO

Waad Academy Schools

Job Description

Roles & Responsibilities

Desired Candidate Profile

Key Responsibilities:

• Manage the CEO s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization of key commitments.
• Prepare, proofread, and format reports, presentations, correspondence, and meeting materials for internal and external audiences.
• Serve as the primary point of contact between the CEO s office and internal teams, school leaders, board members, partners, and external stakeholders.
• Coordinate and prepare agendas for executive meetings, take clear minutes, and follow up on action items to ensure timely completion.
• Support the planning and execution of Board of Directors meetings, including preparing documents, liaising with members, and maintaining records.
• Handle confidential information with discretion and maintain a high level of professionalism and integrity.
• Assist with research, data collection, and preparing briefing notes to support strategic decision-making.
• Track key initiatives and projects led by the CEO s office, ensuring updates and progress are communicated effectively.
• Perform other administrative and support tasks as needed to enable the CEO to focus on strategic leadership.

Qualifications:

• Bachelor s degree in Business Administration, Management, Education, or a related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure in a fast-paced environment.
• High level of discretion and ability to handle confidential matters with integrity.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint.
• Proactive problem-solving skills and the ability to anticipate needs.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible in approach.
• Strong interpersonal skills and a collaborative mindset.