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Experience
4 - 7 Years
Monthly Salary
AED 8,000 - 12,000 ($2,161 - $3,241)
Job Location
Education
MBA/PG Diploma in Business Mgmt
Nationality
Indian, American (US), British (UK), Italian
Gender
Male
Benefits
Annual Air Ticket, Annual Leaves As Per Labour Law, Medical Insurance, Paid Leaves, Perks & Benefits As Per Labour Law, Visa
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Role: Executive Assistant to Founder
Office Location: Barsha Heights, Dubai (Onsite)
Reports to: Founder
Work Mode: Full-time, onsite with flexibility for extended hours & travel
This role currently requires a male candidate due to specific operational and travel-related requirements.
Role Summary
We are seeking a highly organized and proactive Executive Assistant to support our Founder and leadership team in Dubai.
Key Responsibilities
1. Calendar, Meetings & Travel
· Manage and prioritize a complex, multi-time-zone calendar.
· Organize high-level meetings, prepare agendas, and ensure material readiness.
· Plan and execute end-to-end travel (flights, visas, accommodation, transport).
· Draft, review, and manage executive correspondence with confidentiality.
2. Stakeholder & Regulatory Coordination
· Act as the Founder’s representative with senior clients, government authorities, and international teams, fostering credible and professional relationships.
· Build and maintain strong relationships with internal and external partners.
· Manage stakeholder reporting, ensuring timely updates to leadership.
· Oversee compliance requirements and license renewals, ensuring 100% adherence to UAE Mainland and Free Zone regulations.
3. Documentation, Personal and Investment Management
· Develop polished reports, dashboards, and presentations for leadership.
· Ensure all submissions, renewals, and related documentation are completed on time.
· Maintain accurate, up-to-date records of all personal and family documents.
· Manage the founder’s UAE investment portfolio, maintaining regular contact with the respective POCs to ensure everything is monitored and updated.
4. Business Operations and Agency Coordination
· Work closely with team leads and external agencies on Facebook’s media buying business, staying updated on spends, trends, and allocations while making sure timely payments are released to the agencies.
· Support day-to-day office operations including payments, bills, contracts, and upkeep of company assets.
Tools & Software
· Productivity: Google Workspace, MS Office Suite, Notion & AI Tools (Like ChatGPT)
· Project/Task Management: Zoho 1, Smartsheet (or equivalent)
· Transcription/Notes: Fireflies, Otter AI (or similar)
Desired Candidate Profile
Requirements
· 6–10 years’ experience as EA, preferably in digital marketing, media, or advertising agencies.
· Strong knowledge of Dubai Mainland & Free Zone compliance (licenses, visas, renewals).
· Bachelor’s degree preferred; certifications in business administration or related fields are a plus.
· Languages: Excellent English (written & verbal); Arabic an advantage.
· Travel as and when required (UAE ⇄ India, international).
· UAE Driving License – mandatory.
Top 5 Mandatory Skills
1. Time & Priority Management – Proven ability to manage complex schedules, prioritize tasks, and ensure the Founder’s time is used effectively.
2. Confidentiality & Integrity – Demonstrated discretion and trust in handling sensitive business, personal, and financial information.
3. Business & Analytical Understanding – Strong grasp of business operations with the ability to interpret data, track trends, and support decision-making.
4. Organizational & Operational Skills – Expertise in coordinating office operations, compliance requirements, and cross-team workflows to ensure smooth execution.
5. Communication & Coordination – Excellent written and verbal communication with the ability to engage confidently with stakeholders, clients, and government authorities.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
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Advertium Technologies Co. L.L.C
Advertising Agency
Ekta - HR
Dubai Internet City Tameem House Building Barsha, Dubai UAE , Dubai, United Arab Emirates (UAE)