Executive Assistant

Teneo

Responsibilities:

• Provide support to executives based in the United States within Teneo s Management Consulting business
• Proactively manage Executives calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts
• Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary
• Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery
• Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals
• Serve as a point of contact for senior executives and the support team, handling communications and interactions with utmost professionalism and confidentiality
• Assist with travel arrangements, considering executives priorities and managing complex itineraries efficiently
• Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
• Manage operational aspects of executives roles, including project setup and proposal preparation
• Maintain confidentiality and business-sensitive information with discretion
• Embrace agile working practices and support team members during absences or busy periods
• Lead by example, fostering teamwork, collaboration, and a positive office environment
• Foster positive relationships with counterparts at client offices and build knowledge of key clients
• Manage miscellaneous personal requests
• Support executives beyond traditional working hours and during travel or international assignments

Qualifications:

• 2-3+ years experience in a corporate environment providing support for senior-level executives
• Excellent written and oral English language skills are required for this position as the role involves regular communication with U.S.-based executives and clients
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Ability to anticipate needs and proactively address potential issues with sound judgment and discretion
• Meticulous commitment to delivering high-quality, client ready work
• Ability to adapt to changing priorities and thrive in a fast-paced environment
• Commitment to learning and professional development
• Experience using Robin, Concur, MS Teams and NetSuite, a plus