Executive Assistant

Client of Hire Lebanese

Qualifications:

- Female, University degree in any discipline

- Minimum 3 years relevant experience

Tasks

- Handles a wide range of administrative and

secretarial related work.

- Maintains the General Manager Agenda,

schedules and coordinates appointments.

- Reviews and follows up all

correspondence, documents and reports

prepared by related departments.

- Ensures the follow up and feedback of all

activities related to the GM.

- Maintains efficient Filing system for

Memos, faxes, invoices and all documents.

- Organizes GM meetings & takes minutes of

meeting if necessary, and follows up

actions.

- Compiles, transcribes, and distributes

minutes of meetings.

- Coordinates various meetings - internal

and with external parties.

- Handles incoming and outgoing

correspondence and communications of

the GM s office, including responding

independently wherever possible and

required.

- Reviews and summarizes various reports

and documents for the GM

- Receives visitors / staff and organizes

meetings with as per prior appointments

- Handles telephone calls and responds to

public inquiries

- Handles confidential information with

utmost secrecy and integrity

- Maintains an adequate inventory of office

supplies

- Performs all other routine office managerial

and secretarial related work.


KNOWLEDGE OF:

- MS word, Excel, PowerPoint

- E-mail

- English & French


ABILITY TO BE:

- Good communicator

- Good listener

- Confidential

- Patient

- Accurate

- Hard worker: working under pressure