Executive Assistant

United Distributors

The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the office. This role involves managing schedules, handling confidential correspondence, organizing meetings, and performing a variety of clerical and administrative tasks with a high level of professionalism and discretion.

• Manage and maintain executives schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and coordinate meetings, conferences, and special events.
• Handle confidential information with integrity and discretion.
• Screen and direct incoming calls and emails; respond to inquiries when appropriate.
• Maintain filing systems, databases, and records management systems.
• Liaise with internal departments and external parties on behalf of executives.
• Prepare agendas, take minutes, and track follow-up items from meetings.
• Perform general office duties such as ordering supplies, managing mail, and maintaining office equipment.
• Monitor, prioritize, and respond to incoming communications.