Executive Assistant

Goldbar

The Role

We re seeking detail-oriented Executive Assistants with strong experience in Canva, CRM systems, ZipForms, and administrative support. You ll work directly with real estate professionals to manage operations, create marketing materials, handle contracts and forms, and keep the business running smoothly.

This role is perfect for someone who is tech-savvy, highly organized, and proactive, with a solid understanding of the US real estate industry.

Key Responsibilities:

-Admin Operations

• Manage inboxes and calendars
• Organize Google Drive and digital assets
• Tag, clean, and maintain CRMs
• Build SOPs and operational playbooks
  

-Operations Support

• Schedule appointments and coordinate client gifting
• Handle inbound calls and follow-ups
• Maintain database hygiene and internal records
  

-Marketing Execution

• Create flyers, branded social media assets, and listing presentations in Canva
• Schedule content across platforms
• Build funnels, landing pages, and send weekly newsletters
  

-Real Estate Support

• Prepare and process contracts, disclosures, and addendums in ZipForms (or similar platforms like Dotloop, Skyslope, or DocuSign)
• Support transaction coordination and ensure compliance with documentation
• Communicate with clients, vendors, and agents in a professional manner
  

-Executive Support

• Book travel and appointments
• Track expenses and finances
• Manage vendors, logistics, and personal to-dos
• Prepare weekly reports and summaries

Note: You may not be expected to do every task listed above. Once matched with a client, you ll receive training for the specific responsibilities relevant to their needs.