Executive Assistant- Hospitality Industry Transguard Group LLC

Job Description

Roles & Responsibilities

Desired Candidate Profile

Purpose-

• By maintaining confidentiality, organizing critical documents, and assisting in decision-making processes, the Executive Secretary plays a crucial role in improving operational effectiveness, supporting strategic initiatives, and maintaining a professional corporate image for the hotel.
• Responsibility-
• Managing executive schedules, appointments, and travel arrangements.
• Preparing reports, presentations, and official documents.
• Handling correspondence, emails, and phone calls on behalf of executives.
• Acting as a liaison between senior management, hotel departments, and external stakeholders.
• Coordinating internal meetings, conferences, and events.
• Ensuring smooth information flow within the organization.
• Handling sensitive information with discretion.
• Managing legal and regulatory documentation.
• Ensuring compliance with corporate policies and hotel industry standards.
• Assisting in decision-making by providing data and insights.
• Supporting executives in project management and operational initiatives.
• Maintaining key records and databases for management reference.
• Overseeing office supplies, budgeting, and administrative expenses.
• Managing executive office logistics and hospitality arrangements.
• Implementing organizational best practices for efficiency.

Skills-

• Bachelor’s degree in business administration, Hospitality Management, or a related field.
• 3+ years of experience as an executive secretary, preferably in the hospitality industry.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office
• Ability to work under pressure and handle confidential matters professionally.
• Strong interpersonal skills and a customer-service-oriented mindset.