Executive Administrator to CEO

Jeel

Key Responsibilities:

• Uphold confidentiality, data security, and integrity across all CEO-related communication and files.

• Ensure all administrative activities adhere to company policies, compliance standards, and governance protocols.

• Manage CEO s daily calendar, appointments, and meeting logistics (internal/external).

• Draft, review, and distribute professional correspondence, reports, and presentations.

• Coordinate domestic and international travel: itinerary, visas, bookings, expense tracking.

• Handle sensitive communication with Riyad Bank executives, board members, and key partners.

• Ensure CEO s time is optimised by managing access requests and ensuring proper meeting briefings.

• Executive Calendar & Scheduling: Manage the CEO s calendar with precision, balancing high-priority meetings, strategic engagements, and necessary preparation time.

• Meeting Coordination & Follow-up: Organise, attend (where necessary), and document meetings, ensuring actions are tracked and completed.

• Travel & Protocol Management: Plan and execute all travel logistics, including itinerary creation, visa processing, accommodation, and expense reconciliation, with VIP protocol awareness.

• Board & Leadership Support: Collate, prepare, and review board-level documents, ensuring alignment with governance standards and submission timelines.

• Communication Management: Draft and manage sensitive internal and external communications on behalf of the CEO with tact and professionalism.

• Digital Tools & Systems: Leverage Microsoft 365, SharePoint, and Notion to manage information flow, task trackers, and dashboards for the CEO.

• Confidential File & Document Management: Maintain a robust filing system for contracts, correspondence, board papers, and confidential documents.

• Identify inefficiencies in existing administrative practices and propose streamlined workflows to enhance CEO Office operations.

• Seek feedback from stakeholders and implement improvements for better responsiveness and turnaround times.

• Stay abreast of best practices in executive administration, including technologies and tools that increase productivity.

• Recommend enhancements to documentation, reporting formats, and communication protocols for clarity and efficiency.

• Participate in CEO Office retrospectives and post-event reviews to capture lessons learned and apply to future planning.

• Act as a culture ambassador and representative of the CEO s office in engaging with staff and leadership.

• Support logistics for executive off-sites, strategic planning sessions, and internal communications.

• Prepare weekly executive summaries, board prep packages, and event briefing notes.

• Adhere to Jeel and Riyad Bank s policies on workplace safety and environmental sustainability during executive meetings and travel arrangements.

• Ensure that vendors and venues selected for CEO engagements comply with safety and hygiene regulations.

• Uphold quality assurance practices in documentation, file handling, and administrative services to meet internal and external audit standards.

• Contribute to creating a safe, inclusive, and respectful office environment by modelling ethical behaviour and professionalism.

• Immediately report any safety concerns, incidents, or protocol breaches to the relevant departments.

• Support ad hoc strategic initiatives led by the CEO s office as required.