Events Assistant

Client of Talentmate

The Events Assistant plays a crucial role in the planning, coordination, and execution of various events for organizations. Tasked with ensuring that each event runs smoothly, the Events Assistant will work closely with event planners, coordinators, and other relevant departments to support a seamless event experience. This position requires strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment. An Events Assistant must be detail-oriented and capable of managing multiple tasks at once while providing outstanding customer service. The ideal candidate will be enthusiastic about event planning and have a proactive approach towards problem-solving and event innovation.

Responsibilities

• Assist in the coordination and execution of events from start to finish.
• Support event planners in logistical arrangements and preparations for events.
• Manage event calendars and ensure all deadlines are met promptly.
• Coordinate with vendors, stakeholders, and partners to ensure event success.
• Prepare and organize event materials, including brochures, guest lists, and badges.
• Assist in event setup, on-site management, and post-event cleanup as required.
• Handle inquiries and provide necessary information to clients and attendees.
• Support in maintaining budgets and ensuring cost-effective event execution.
• Monitor event activities to ensure compliance with applicable regulations.
• Provide administrative support, including data entry and report creation.
• Assist in marketing and promotional activities related to event launches.
• Gather feedback post-event and provide insights for future improvements.

Requirements

• Bachelor s degree in Event Management, Hospitality, or related field preferred.
• Previous experience in event planning or a related administrative role.
• Exceptional organizational skills and the ability to multitask effectively.
• Strong communication skills, both written and verbal, are essential.
• Ability to work both independently and as part of a collaborative team.
• Proficient in Microsoft Office Suite and event planning software applications.
• Flexibility to work evenings and weekends as event schedules may require.