EFTA Operations Specialist The Emirates Group

You will have to:

• Manage end to end process related to fuel projections. Forecast, store, and analyse fuel consumption data based on flying hours? projections, monitor actual usage against forecasts, oversee reconciliations, and review historical data to project future needs and management recommendations.
• Report on flying activities and fuel-related discrepancies, liaise with suppliers to ensure smooth operations, and propose corrective measures for any discrepancies or issues identified during reconciliations.
• Proactively identify and review any unusual charges or discrepancies in invoices, taking immediate action to address and resolve any inconsistencies with suppliers or internal teams. Find solutions and prevent future occurrences. Ensure that invoice rates are consistently monitored and align with the terms outlined in the agreed contracts, ensuring accuracy in all billing processes.
• Plan and track training requirements for Operations staff. Schedule and update training course records. Engaging with safety, compliance, EK group security or EK engineering or external training provider to fulfil the staff training requirement.
• Handle the process for reviewing and updating the Standard Ground Handling Agreement, Service Level Agreement, and Location Agreements as needed. Support the Manager Operations in drafting new contracts and track contract expirations to ensure timely renewals to avoid delays.
• Conduct a thorough assessment of current processes and workflows to identify inefficiencies and areas for enhancement. Recommend and implement strategies for streamlining operations.
• Support the Manager Operations during operational audits and engage with the team to collate all data related to root cause analysis, corrective actions, and preventive measures for identified issues. Create and execute a detailed plan to implement and finalize these actions, ensuring successful resolution and closure of the audit.
• Maintain all electronic and hardcopy records to ensure a proper audit trail. Generate and submit regular reports on operational data.
• Facilitate in the planning and execution of operational projects, ensuring timely completion within budget constraints. Monitor project progress to ensure adherence to established timelines. Propose detailed scopes of work in alignment with operational requirements and to support project objectives.