Job Description

Roles & Responsibilities

Key Responsibilities (Financial)

Key Responsibilities (Customer Focus)

Ensure the satisfaction of the supervision teams with provided document control activities

Key Responsibilities (Internal Business Process)

Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures
Maintain a record of submittals from the contractor and record the date of responses to the contractor
Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference
Maintain a register of operation manuals, vendor manuals and as built drawings
Maintain copies of all programs submitted during the project and file copies of the contractor's drawings showing the progress of the works during the various stages of the contract
Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings
Record receipt of drawing revisions and distribution to the appropriate people
Ensure that the most current version of drawing documents is being used
Assist other members in the supervision team to set-up and maintain filing systems in an organized manner
Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Qualification, Technical Skills and Competencies

Overall Experience Required to Execute this Role

Desired Candidate Profile

High School Diploma

Working knowledge of Microsoft Word, PowerPoint and Excel

Good secretarial skills and organizational abilities

Ability to communicate effectively both internally and externally

Good planning, organization and presentation capability

Strong attention to details

Proficiency in spoken and written English; Arabic is an advantage

Document Controller - Supervision Khatib & Alami