Document Controller

Rib enterprises

Ensure all project documents are accurately prepared, approved, and stored.

• Ensure all project documents are accurately prepared, approved, and stored.
• Manage document storage both physically and electronically, including scanning, copying, and organizing files.
• Retrieve documents efficiently upon request and maintain a complete record of document movement.
• Review and edit documents for completeness, signatures, and formatting consistency.
• Maintain a coordinated filing system in line with QSE procedures and project standards.
• Use ACONEX Document Management System for registering and tracking documentation.
• Register all incoming and outgoing correspondence, MoMs, drawings, and technical submittals.
• Maintain detailed registers of letters and communications, stamping and recording before distribution.
• Support the Project Manager by coordinating the flow of technical documents and administrative records.
• Ensure timely distribution of documents to consultants, contractors, and relevant project staff.
• Coordinate with project teams to verify the accuracy and completeness of records.
• Prepare and maintain backup copies of all project documents.
• Maintain a proper filing system and track files when borrowed.
• Ensure successful closeout and handover of documentation at project completion.