Document Controller DUNCAN AND ROSS MANAGEMENT CONSULTANCIES

Document Management & Control

• Receive and log invoices, payment certificates, and technical documents from consultants, contractors, and vendors.
• Verify formatting and compliance requirements before uploading to the document management system (e.g., SharePoint, Tjori).
• Maintain document logs, manage version control, and ensure timely circulation of documents in accordance with Delegation of Authority (DOA).
• Coordinate review and approval workflows across internal departments and external stakeholders.

Project Support

• Attend site meetings and prepare minutes.
• Assist project teams (design, engineering, MEP) with document-related tasks and contract administration.
• Draft letters and formal responses as required.

Project Closeout

• Collect final project documentation such as as-built drawings, warranties, and guarantees.
• Cross-check submissions against handover checklists and submit to the Asset Management Support Services (AMSS) team.
• Support snagging and final account documentation processes.

Asset Management

• Conduct inventory checks of unused on-site materials and manage asset transfer documentation.
• Coordinate approvals from business owners in line with DOA requirements.