Document Controller

Onspec Tawakol Engineering & Contracting

Duties & Responsibilities:
• Document Management:
• Establishing and maintaining a well-organized system for controlling engineering documents (e.g. drawings, specifications, calculations, reports).
• Ensuring accurate and timely registration, indexing, filing, and retrieval of both electronic and hard copy documents.
• Managing document revisions and ensuring that the latest approved versions are readily available.
• Implementing and maintaining electronic document management systems (EDMS).
• Using document management software to upload or scan paper documents.
• Retrieving documents for authorized personnel.
• Ensuring document storage complies with laws and regulations.
• Managing and organizing all Engineering documents.
• Tracking revisions and facilitating document retrieval for internal and external stakeholders.
• Print and distribute documents as needed.
• Scan and upload documents according to company procedure.
• Review and update documents for quality control.
• Keep other personnel updated on new document versions and how to obtain access.
• Handle records across various engineering departments.
• Create templates for use by other personnel.
• Maintain confidentiality regarding sensitive documents.
• Document Control Procedures:
• Developing and implementing document control procedures and workflows in compliance with company standards and regulatory requirements.
• Ensuring adherence to document numbering conventions and formats.
• Managing document distribution internally and externally.
• Tracking the status of documents throughout their lifecycle.
• Conducting regular audits of the DCC to ensure compliance and efficiency.
• Communication and Coordination:
• Serving as the central point of contact for all document-related inquiries.
• Collaborating with engineering teams, project managers, and other departments to ensure smooth document flow.
• Communicating document control procedures and requirements to project teams.
• Facilitating the transmittal of documents to clients, contractors, and other stakeholders.
• Quality Assurance:
• Ensuring the accuracy and completeness of engineering documents.
• Implementing quality checks to identify and resolve document-related issues.
• Maintaining records of document changes and approvals.
• Technical Skills:
• Proficiency in using electronic document management systems (EDMS).
• Strong computer skills, including MS Office Suite (Word, Excel, Outlook).
• Familiarity with engineering drawings and technical documentation.
• Understanding of document control principles and best practices.
Qualifications:
• A degree or diploma in a relevant field such as engineering, information management, or a related discipline is often preferred.
• Minimum 5-7 years of DCC in Oil & Gas industry.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving skills.
• Familiarity with relevant industry standards and regulations.