Document Controller

Parsons Corporation

Job Description:

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to work within support the Technical Support Section within Engineering Department with a particular emphasis on providing administrative support, improving system files and electronic document controlling process, provide administrative and secretarial support to ensure effective Sectional operations.

Report to the Technical Support Section manager, may interface with other department Section Managers as necessary. Interacts with employees in other departments, disciplines or any other internal and external stakeholders such as contractors, subcontractors. suppliers, government agencies, consultants, or investors, or others as necessary.

What You'll Be Doing:

• Work on document control systems using the established CTS software and hard copy of archiving system for multiple projects.

• In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments.

• Carry out and generating electronic document control procedures, numbering, archiving and retrieving,

• Establish and maintain strong electronic document control system for multiple projects.

• Handle electronic document records using different software.

• Plan, organize and implement system for efficient document processing of all communications, contractor documents, design documents, construction documents or other internal or external documents.

• Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time.

• Record keeping of received and sent letters to the various consultants and other contractors.

• Maintain proper records for all documents whether inside or outside the Royal Commission.

• Remove superseded drawings 1' technical data and replace with more current data from the site team.

• Type correspondence reports and official letters, as required by the Department using both MS word and computerized word-processing/spread sheet systems.

• Perform administrative liaison functions between other Departments and the Engineering Department and Sections Heads.

• Proof data and typewritten reports, checking for correct format, spelling and punctuation.

• Photocopy documents and make distribution as required by the Royal Commission standard procedures.

• Attend telephone calls as required.

• Perform any other job-related duties as assigned.

What Required Skills You'll Bring:

• Bachelor degree in Management Information Sys, Computer Science, or Public Administration is required.

• Minimum 3 years of experience in project coordination, document control, administration and support, including secretarial works.

What Desired Skills You'll Bring:

• Ability to prepare reports, organization structure, flow charts. schedules and action plans.

• Strong organizational skills including multi-tasking and time management,

• Strong working knowledge of Microsoft Office suite including Word, Excel, and PowerPoint. Other computer skills are a plus.

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