Document Controller NMDC ENERGY PJSC.

• Handle and control document process for incoming and out-going document using electronic systems and as per the standard procedures. It covers system setup, document receipt/issuance, classification, registration, accuracy & quality validation, posting of documents using STD templates, distribution, approval, tracking, follow up & communicate, close out, handover to client, and archiving System set up covering: - • Project / section creation in EDMS (VBC) or VDMS • Distribution matrix & approval pattern creation in EDMS/VDMS for all types of documents (Projects, Vendors, Engineering, S/C, technical, contractual, commercial, etc.). • Filing index creation in EDMS/VDMS • Template creation in EDMS/VDMS, using STD format • Numbering system creation in EDMS/VDMS Documentation and distribution of documents, covering: - • Register all on-going & outgoing documents/correspondences • Verification, ensure completeness, classification, and VBC posting • Templates assignment to each document and update • Distribution as per distribution matrix (Either electronically or using transmittals) • Tracking & close out • Issuance of periodic reports and reminders Document follow up and monitoring covering: - • Issue reminders on outstanding responses & pending document (Incoming & outgoing) and follow up on pending issues • E-communicate with vendors for SDR & document approval using VDMS system • Conduct accuracy & quality validation of documents • Control and maintain document numbering system, as per the procedure • Maintain assigned project database/s • Ensure proper document classification, sorting, filing and proper archiving • Hand over dossier compilation, as per the approved procedure • Final archiving of project documentation • Compliance with HSE standards and Company procedures