Document Controller INNOVATION DIRECT EMPLOYMENT SERVICES L.L.C

General Description of Role and Responsibilities:

• Strong working knowledge of the ACONEX Document Management System, including workflows.
• Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.
• Create, manage, and monitor the RFI (Request for Information) process on Aconex.
• Maintain and enforce the standard numbering protocol for letters, invoices, and documents; develop and manage an electronic filing system to ensure accessibility, traceability, retrieval, and proper document management.
• Generate various document control reports as required.
• Prepare and manage transmittals for all submissions.
• Cross-reference all project tags on drawings and documents for consistency and accuracy.
• Manage all documents within MS tools (documents, emails, workflows).
• Ensure that all documents are properly created, reviewed, signed, stored, and backed up with accurate data.
• Assist with document storage tasks, including scanning, copying, filing (physical/electronic), organizing, and ensuring safety and security of records.
• Incorporate all project documentation into the server and retrieve as required by the project team.
• Implement and maintain a coordinated filing system; ensure all filing is up to date and compliant with ISO procedures (if applicable).
• Control, track, and issue complete project documentation.
• Coordinate with PMC teams, Client’s Project Management / Project Controls, and Sub-Consultants regarding project documents and pending workflows.
• Act as the primary point of contact for all project documentation.
• Manage documents received for archiving and establish clear search string references (numbering systems) to maintain standardization.
• Maintain strict confidentiality around sensitive documentation.
• Provide administrative support as required by the corporate/project team.