Director Special Events

Wynn Al Marjan Island

About the Position

Wynn Al Marjan Island is currently seeking a Director of Special Events to join the resort s Event Operations team.

The primary duties and responsibilities of this role are

Pre-Opening

• Draft departmental policies & procedures

• Establish processes for the department role responsibilities involving billing, housing, event order management and hotel logistics

• Collaborate with Casino, Marketing, F&B, Private Access to develop annual events calendar

• Establish process for budget-to-actuals and reporting for ROI post event

Department Operations

• Oversee the efficient and cost-effective operation of the Special Events department within budget

• Develop and maintain departmental policies, procedures, and event planning guides

• Collaborate with Marketing on client gifting programs and promotional initiatives

• Monitor event spaces for quality and readiness; coordinate maintenance and upgrades as needed

• Lead annual planning and budgeting for special events

• Ensure compliance with health, safety, and brand standards

• Oversee the hospitality program for outside venues as are part of the Customer Development program

• Develop ticketing program for events, hospitality suites and sponsorship inclusions

• Accept any other duties and responsibilities assigned by the VP of Planning & Strategy

Budgeting

• Understand each departments event calendar and affiliated budgets for proper planning

• Set budgets and proforma reviews for in-house events

• Create Sponsorships programs/packages for Resort Events

• Budget to Actual summary post event

Billing

• Establish accounting protocols for process of vendor invoices

• Create process though Birch Street and tracking of Purchase Orders, vendor invoices and timely bill payments

• Build relationships and establish discounts with reputable brand aligned vendors for event execution

• New vendor protocol and setup in system with proper background

• Establish internal billing procedures (rates, terms, transfer)

Hotel Logistics

• Create and maintain group resume templates for cross-departmental communication

• Conduct regular meetings with operational teams to review upcoming events and action items

• Develop pre-event and post-event review templates to ensure continuous improvement

• Implement amenity and gifting programs for VIP guests

• Create internal meetings for review of upcoming events

Events

• Establish preferred vendors relationships for event execution

• Post Con recap of events (internal and external)

• Establish themes in collaboration with host departments for in-house events

• Partner with host departments on event vision and objectives

• Concept culturally relevant events

• Rally key departments for event support and concepting

• Lead event progress meetings

• Establish event package pricing for public facing Resort Events

• Coordinate with event marketing on brand development for Resort Events

• Review social marketing campaigns around Resort Events

• Oversite on team management of invited guest lists, seating charts and VIPs

People Management & Training

• Design onboarding and ongoing training programs for the Special Events team

• Provide leadership, coaching, and performance evaluations to team members

• Foster a collaborative and inclusive work environment

• Make hiring decisions and manage team development

• Promote a culture of excellence, creativity, and accountability

• Billing & Vendor Management

• Establish and maintain accounting protocols for vendor payments

• Track financials including outstanding balances, purchase orders, and final invoices

• Build relationships with brand-aligned vendors and negotiate favourable terms

• Ensure PCI compliance and proper vendor setup procedures

About You

The ideal candidate for this position will have the following experience and qualifications

• Bachelor s degree or equivalent in Hospitality, Event Management, or related field

• Minimum 5 years of experience in event planning or special events leadership

• Strong experience in themed events

• Prior exposure to luxury brands is essential

• Experience in a dedicated events role is required

• Proven experience in budgeting and financial planning

• Proficiency in Microsoft Office
• Experience with diagramming preferred, but not required
• Strong leadership, communication, and organizational skills
• Proven ability to manage complex logistics and deliver high-impact experiences
• Self-motivated, detail-oriented, and guest-focused
• Comfortable working with multicultural teams and high-profile clients