Country Finance Manager

WeWorld-GVC Tunisia (formerly GVC Tunisia)

Job description:

WeWorld is recruiting a Country Finance Manager for Tunisia & Libya who will works under the direct responsibility of the Tunisia&Libya Country Representative and the technical supervision of the Regional Finance Manager.

She/he will directly manage one administrative officer in Tunis and technically supervised 2 staff (2 administrative and accountant officer, based one in Tunis and the other one in Tripoli).

She/he works in close collaboration with the Coordination team based in Tunis composed of: Logistic officer, Head of Programs, Libya Project Manager.

KEY RESPONSIBILITIES

GENERAL ADMINISTRATION

• Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
• Monitor grant administration to ensure compliance with reporting and expenditure requirements
• Supervise compliance of administrative documents and their proper filing
• Ensure the smooth flow of administrative information and data to the HQ
• Supervise flow of administrative information from project partners and the compliance with MoU

ACCOUNTING

• For each area of Interventions and Country (Tunisia/Libya) supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries
• Supervise cash and bank balance checking process when closing the monthly accounts

FINANCIAL REPORTING

• Being responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and administrative team
• Ensure the compliance of financial reports with donors and internal rules and procedures

BUDGET AND PLANNING

• Collaborate with the Country Representative, Program Coordinator, Project Managers to develop budgets according to donors regulations
• Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)
• Collaborate with the Project Managers, Sector Coordinators, Logistics Coordinator to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects; comply to the flexibility rule
• Monitor financial flows of the projects
• Anticipate financial risks, present budget updates and mitigation plans and report them to the Country Representative
• Coordinate the preparation and constantly monitor/update of core budget of WeWorld for Tunisia & Libya and provide an analysis to the Country Representatives focusing on gaps and risks
• Participate with the country coordination team in reflecting on the evolution of the mission, and the programming of new projects and/or reorientation

AUDIT PROCESS

• Collaborate to the management of financial audit performed on the projects
• Supervise yearly financial audit on general accounting for local authorities
• Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld administrative procedure

PROCEDURE

• Design and implement administrative routines, procedures, and systems to increase efficiencies
• Updated the Local Operational Manual for both missions based on WeWorld procedures to implement organizational policies, including those related to HR management
• Ensure the monitoring of the Mission registration/updated registration (Libya & Tunisia) procedures with the authorities concerned and the various State services
• Contribute to the planning and review of procurement procedures in accordance with PRAG rules within the framework of AICS projects, to ensure compliance.

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge:

• Master or equivalent in Financial/Accounting management
• Knowledge of institutional donor procedures (AICS, EU, UN agencies etc.)
• Good knowledge of the financial administration of a humanitarian mission
• Good knowledge of MSOffice
• Fluent in French, both written and verbal
• Fluent in English, both written and verbal
• Working knowledge of Italian is added value

Professional Experience:

• At least 3 years of specific experience in finance/administrative positions in the international cooperation sector
• Previous experience in administrative and financial management of emergency projects
• Experience of representation to institutions and participation in coordination meetings
• Experience in budget management and monitoring logistics procedures
• Good knowledge and experience in the use of PRAG procedures in AICS projects

Skills and Abilities

• Leadership, planning, organization and teamwork skills
• Training and capacity building skills
• Proactive and dynamic attitude
• Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
• Capacity for interpersonal relations and intercultural approach
• Good listening and communication skills
• Good negotiation and conflict resolution skills
• Strong commitment to the mission of WeWorld, genuine interest in international cooperation development issues
• Demonstrates integrity by modeling values and ethical standards of NGOs