CONTROLLER - EVENTS MANAGEMENT Gulf Air

MAIN DUTIES

1. Coordinate, and deliver corporate/PR events (route launches, MoU signings, press conferences, inaugurations, awards, VIP visits, staff events, exhibitions/airshows).

2. Liaise with internal teams and external parties (airports, regulators, partners, venues, hotels).

3. Manage invitations, RSVP tracking, guest lists, seating plans, VIP handling, meet-and-greet flows, and protocol requirements (including government stakeholders where relevant).

4. Oversee venue setup, staging, branding/signage, AV, lighting, catering, giveaways, registration, run-of-show timelines, and manage on-site execution.

5. Coordinate event messaging, scripts, speaker notes, MC briefs, presentation decks, and talking points; align announcements with PR/social plans.

6. Support press attendance, media accreditation (where needed), press kits, interview scheduling, photo calls, and media zones; coordinate with photographers/videographers.

7. Ensure all event touchpoints follow airline brand guidelines (visual identity, tone of voice, templates, collateral, uniforms/appearance standards).

8. Brief and manage event agencies and vendors by obtaining quotes, comparing proposals, managing contracts/SLAs, and ensure delivery against scope.

9. Build events budget, raise PR/POs, track spend, reconcile invoices, and ensure compliance with procurement and governance processes.

10. Coordinate permits, insurance, security requirements, HSE considerations, crowd control, and contingency plans (weather/operational disruptions).

11. Ensure event plans do not conflict with operations and airport constraints, coordinate timings with flight schedules, VIP movements, and operational peak periods.

12. Produce post-event reports covering outcomes, media/social coverage, attendance, lessons learned, and recommendations, archive assets and documentation.