COMSEC Shipping Specialist

Global Resource Solutions, Inc.

Shipping Duties

• Coordinate the packaging, labeling, documentation, and transportation of FMS return-and-repair equipment in compliance with DoD and International Traffic in Arms Regulations (ITAR).
• Prepare shipping documentation, including DD1149s, commercial invoices, and customs declarations, as required.
• Track inbound and outbound shipments; provide real-time status updates to program managers and partner nations.
• Ensure proper accountability and chain-of-custody for secure and classified shipments.
• Interface with couriers, carriers, freight forwarders, and customs officials to ensure timely delivery.
• Maintain detailed shipping and receiving records in compliance with audit requirements.
• Support audits and inspections related to FMS shipping activities.

COMSEC Duties

• Manage the U.S. /FMS COMSEC account. Perform duties related to the receipt, custody, issue/distribution, safeguarding, accounting, and when necessary, destruction of classified and non-classified U.S. Government provided COMSEC Type 1 cryptographic devices and keying material (KEYMAT) as well as all COMSEC equipment.
• Responsible for the maintenance of up-to-date records and the submission of all required accounting reports. Be thoroughly familiar with the procedures for handling COMSEC material.
• In fulfilling responsibilities, the COMSEC Manager will perform the following duties:
• Protect COMSEC material and limit access to individuals with a valid need-to-know and clearance.
• Keep informed of any new requirements or modifications to existing requirements to be serviced by the COMSEC Account
• Receive, receipt for, and ensure the safeguarding and accounting of all COMSEC material issued to the COMSEC Account.
• Maintain COMSEC accounting and related records as outlined in NSA/CSSPM 3-16, Security Doctrine 1 and NSTISSI 4000 series instructions, or the applicable regulations.
• Conduct an inventory semiannually and upon appointment of a new COMSEC Manager, by physically sighting all COMSEC material charged to the account and reconcile this inventory with the Central Office of Record (COR).
• The contractor must also successfully pass an annual audit performed by the lead U.S. Combatant Command (COCOM) COMSEC Manager or a designated representative.
• Perform routine destruction of COMSEC material when required or affect other disposition of material as directed by the Central Office of Record (COR) or Controlling Authority.
• Submit transfer, inventory, destruction, and possession reports when required.
• Inspect the implemented protective technologies upon initial receipt, during each inventory and prior to each use.
• Ensure the prompt and accurate entry of all amendments to COMSEC publications held by the account.
• Ensure physical inspections and required page checks are accomplished on all keying material and publications received, returned, transferred, destroyed, during change of Manager, and when posting amendments which include replacement pages to ensure completeness of each publication as specified in NSA/CSSPM 3-16, Security Doctrine 1 and NSTISSI 4000 series instructions, or applicable regulations.
• Ensure all accountable COMSEC material shipped outside of the account s organization is packaged and shipped as specified in NSA/CSSPM 3-16, Security Doctrine 1 and NSTISSI 4000 series instructions, or the applicable service regulations. Ensure all material received is inspected for evidence of tampering. If the COMSEC account is so large as to prevent the COMSEC Manager from personally checking security packaging and markings, performing page checks and posting amendments, these actions may be performed by properly cleared and authorized individuals, who have been properly instructed by the COMSEC Manager.
• Be aware at all times of the location of every item of accountable COMSEC material held by the account and the general purpose for which it is being used.
• Establish procedures to ensure strict control of all keying material operationally required when turned over from one shift to another or from one individual to another.
• Ensure appropriate COMSEC material is readily available to properly cleared and authorized individuals as required by duty. Managers must verify individuals are cleared to the level of the material being issued. Issue material to users by means of a hand receipt, and brief recipients of their responsibility for safeguarding the material until it is returned to the Manager, in accordance with NSA/CSSPM 3-16, Security Doctrine 1 and NSTISSI 4000 series instructions, or applicable regulations.
• Perform semi-annual security audits and coordinated periodic inspections of units that use and operate U.S. Government provided COMSEC material and equipment.
• Serve as liaison between the U.S. /FMS COMSEC account, Coalition COMSEC accounts, and U.S. Government organizations, agencies, and COMSEC accounts.