CEO Assistant

Informatique Education

1. Executive Support

• Manage CEO s calendar, appointments, and travel (Egypt, Kuwait, Oman, Qatar, Bahrain).
• Prioritize daily tasks and provide reminders and follow-ups.
• Draft emails, memos, business letters, and LinkedIn posts on behalf of the CEO.
• Prepare meeting minutes, summaries, action items, and ensure all points are followed.

2. Strategic & Operational Coordination

• Follow up with all departments (Finance, Projects, Sales, HR, Support) on behalf of the CEO.
• Track progress of priority projects (UOFC, SQU, KTech, UTAS, Qatar projects, Alumni, Admissions, Bylaws, etc.).
• Monitor deliverables, timelines, and escalate delays.
• Help prepare weekly CEO dashboards and reports.

3. Client & Partner Communication

• Coordinate with clients and partners, schedule meetings, and maintain warm professional communication.
• Follow up with universities and partners on pending actions (contracts, invoices, deliverables).
• Support CEO in preparing proposals, presentations, and documents for key clients.

4. Office Management & HR Coordination

• Support onboarding of new hires, contract preparation, and paperwork.
• Coordinate office-related matters (rent, supplies, logistics).
• Assist in organizing team events, visits, and business trips.

5. Personal & Travel Assistance

• Handle personal appointments, travel bookings, hotel reservations, and reminders.
• Maintain confidentiality in personal matters.
• Support CEO in planning family travel, documents, and schedule.

6. Documentation & Reporting

• Prepare PPTs, Excel sheets, trackers, and reports as requested.
• Maintain organized records and filing systems.
• Track payments, invoices, and prepare summaries for finance follow-up.

Required Skills & Qualifications

• 3 7 years of experience as EA, Office Manager, Operations Coordinator, or similar.
• Excellent English (spoken & written).
• Strong skills in: PowerPoint, Excel, Google Workspace, Outlook, task trackers.
• Ability to handle pressure, multi-task, and meet tight deadlines.
• High confidentiality, professionalism, and communication skills.
• Ability to work independently and take initiative.

Personality Traits

• Highly organized and structured
• Excellent communicator
• Trustworthy with sensitive information
• Fast learner
• Proactive and solution-oriented
• Calm, professional, and reliable
• Polished corporate presence