Buyer Purchasing Assistant
IHG Hotels & Resorts
Employer Active
Posted 18 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Execute the hotel s purchasing requirements in line with established policies and procedures.
- Source, request, and compare quotations for stock items and non-stock requests as directed.
- Ensure timely follow-up with suppliers to secure delivery of approved purchase orders.
- Maintain updated records of supplier contacts, price quotations, and delivery schedules.
- Track market conditions, including availability, lead times, and pricing, and escalate significant changes to the Purchasing Supervisor/Manager.
- Handle cash purchases when required, ensuring compliance with hotel purchasing guidelines.
- Coordinate with Receiving and Stores to ensure correct delivery, quality, and quantity of goods.
- Liaise with Hygiene Officer/Doctor to confirm compliance of goods with hygiene standards.
- Assist in preparing weekly reports on pending purchase orders.
- Monitor supplier performance (pricing, service, and reliability) and escalate concerns.
- Maintain accurate documentation of purchase orders, quotations, and invoices for approval.
- Support sustainable purchasing practices aligned with IHG Green Engage initiatives.
- Provide feedback to the Purchasing Supervisor/Manager to improve supplier negotiations and purchasing efficiency.
- Collaborate with departments such as F&B, Housekeeping, and Engineering to meet operational requirements.
Desired Candidate Profile
Bachelor s degree or diploma in Business Administration, Supply Chain, or a related field (preferred).
- 1 3 years of purchasing or procurement experience, ideally in a hotel or hospitality setting.
- Strong organizational and communication skills.
- Ability to compare prices, quality, and delivery terms and make accurate recommendations.
- Basic knowledge of procurement systems (e.g., Sun System or similar) is an advantage.
- Familiarity with local suppliers, hotel procurement processes, and regulations.
- Proficiency in MS Office (Excel, Word, Outlook).
- Detail-oriented, cost-conscious, and able to manage multiple priorities under pressure.
Company Industry
- Hotels
- Hospitality
Department / Functional Area
- Buying
- Purchase
- Procurement
- Vendor Management
Keywords
- Buyer Purchasing Assistant
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IHG Hotels & Resorts
Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives. IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well both inside and outside of work and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.