Business Coordinator / Business Assistant
PentaValue
Multiple Vacancies
Posted on 24 Oct
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Experience
2 - 7 Years
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
2 Vacancies
Job Description
Roles & Responsibilities
Follow up with Business Executives and Sales Representatives on deal progress and ensure all proposals, quotations, and agreements are properly documented.
Coordinate between clients and internal teams (Operations, Production, Design, Finance) to align deliverables, timelines, and technical requirements.
Assist in preparing proposals, quotations, and service agreements according to client requests.
Track project status, payment milestones, and client feedback to ensure smooth workflow and on-time delivery.
Support the closing process by ensuring that all client approvals, invoices, and contracts are ready and confirmed.
Maintain accurate records of client communications, activations, and deal pipelines.
Schedule meetings, prepare summaries, and ensure that follow-up actions are completed.
Provide administrative and coordination support for exhibitions, activations, and events when needed.
Ensure that operations are informed early about setup details, client preferences, and logistics for each activation.
Report weekly on deal status, potential leads, and coordination challenges to management.
Desired Candidate Profile
Bachelor s degree in Business Administration, Marketing, or a related field.
2+ years of experience in business coordination, client relations, or sales operations (preferably in events, activations, or marketing agencies).
Strong communication skills in English and Arabic (verbal & written).
Excellent organizational and follow-up abilities.
High attention to detail and ability to multitask under pressure.
Proficiency in Microsoft Office, Google Workspace, and CRM tools.
Familiarity with event planning or production coordination is a plus.
Proactive, reliable, and client-oriented.
Professional and confident communicator.
Strong team player with a collaborative mindset.
Passion for creative technology, innovation, and activations.
Company Industry
- IT - Software Services
Department / Functional Area
- Administration
Keywords
- Business Coordinator / Business Assistant
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