Board Secretary

Confidential Company

Employer Active

Posted 13 min ago

Experience

5 - 10 Years

Job Location

Sharjah - United Arab Emirates (UAE)

Education

Bachelor of Laws (LLB), Bachelor of Business Administration

Nationality

Any Arab National

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Ensure compliance with legal and regulatory requirements by meticulously preparing and filing all necessary documents for board meetings.
  • Act as the primary point of contact between the board, management, and stakeholders, facilitating clear and effective communication.
  • Draft and maintain accurate minutes of board meetings, capturing key discussions and decisions to provide a clear record for future reference.
  • Coordinate the logistics of board meetings, including scheduling, venue selection, and the distribution of agendas and materials to all participants.
  • Develop and implement effective governance policies and procedures to enhance the board's operational efficiency and compliance.
  • Provide support in board member recruitment and orientation, ensuring new members understand their roles and responsibilities.
  • Monitor and ensure adherence to the organization's bylaws and governance framework, proactively identifying areas for improvement.
  • Assist in the evaluation of board performance and effectiveness, gathering feedback to support continuous improvement.
  • Manage the board's documentation, ensuring secure storage and easy retrieval of important records and correspondence.
  • Stay abreast of best practices in corporate governance and recommend strategies for enhancing the board's effectiveness.

Desired Candidate Profile

  • Bachelor's degree in Business Administration, Law, or a related field; a Master's degree is preferred for advanced understanding.
  • Minimum of 10 years of experience in corporate governance or board administration, ideally within a similar industry.
  • Certifications such as Chartered Secretary (CS) or Governance Professional (GP) are highly desirable to establish credibility.
  • Fluency in English is a must; proficiency in Arabic languages is a significant advantage in multinational environments.
  • Strong technical skills in document management and governance software, enhancing efficiency in record-keeping and reporting.
  • Exceptional skills of MS office, Word, Excel, power point m Outlook, BI
  • Exceptional written and verbal communication skills, enabling clear articulation of complex issues to various stakeholders.
  • Highly organized with meticulous attention to detail, ensuring accuracy in documentation and compliance with standards.
  • Proven ability to exercise discretion and confidentiality, managing sensitive information with the highest ethical standards.
  • Strong interpersonal skills with the ability to build relationships and facilitate collaboration among diverse board members.

Employment Type

    Full Time

Company Industry

  • Insurance

Department / Functional Area

  • Administration

Keywords

  • Legal Secretary
  • Compliance
  • Executive Secretary
  • Governance

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Confidential Company