Associate Administrator

Aptec - an Ingram Micro Company

Join Us at the Forefront of Technology Distribution!

Collaboration is at the heart of innovation. Our team drives Ingram Micro s innovative campaigns, highlighting our cutting-edge solutions and enabling us to maintain leadership in the technology distribution industry. We work together to shape the future of technology distribution, ensuring products reach customers efficiently and helping businesses thrive globally.

At Ingram Micro, we are shaping the future with cutting-edge technology! We foster a culture of collaboration, transparency, and continuous improvement. Our team members are encouraged to share ideas, challenge the status quo, and work together to shape the future of technology distribution.

Your key responsibilities will include:

Office & Facilities Management

• Serve as the first point of contact for visitors and manage calls and correspondence.

• Oversee procurement and inventory of office and pantry supplies.

• Coordinate maintenance, repairs, and vendor visits to ensure a safe, functional workspace.

Business Travel Coordination

• Arrange and book local and international travel (flights, accommodation, transport) in line with company policies.

• Manage travel-related documentation, including visas and itineraries.

HR Administration & Compliance

• Support onboarding by preparing welcome kits, IT setup, and employee documentation.

• Maintain accurate leave records and employee files in compliance with local labor laws.

• Serve as the first point of contact for employee queries, escalating issues when needed.

Employee Engagement, Communication, Safety & Security

• Plan and execute engagement and wellness activities to promote a positive workplace culture.

• Support HR in collecting and analyzing employee feedback to improve engagement.

• Ensure office safety, security, and emergency preparedness through regular audits and compliance checks.

• Assist in preparing internal communications and social media content.

Finance & Sales Coordination

• Follow up on issued invoices and payments to ensure timely collection.

• Coordinate with Sales and Operations teams to close delivery loops for accurate invoicing.

What You Bring to the Role: We re looking for someone with:

• You have 1:2 years of experience in Admin role.

• Proven experience in a highly autonomous administrative or office management role.

• Demonstrated ability to manage complex, multi-component tasks with minimal supervision.

• Fluency in French, Native Arabic, and English (written and verbal) is mandatory.

• High proficiency in Microsoft Office Suite (Excel is essential).

• Exceptional organizational skills, discretion, and reliability.

Joining Ingram Micro means becoming part of a global leader in technology solutions. We offer a dynamic work environment, opportunities for professional growth, and the chance to make a significant impact on the future of technology distribution. Let's shape tomorrow together.