Associate - Administration Chalhoub Group

What you'll be doing

The Administration Coordinator is responsible for managing administrative projects and coordinating daily tasks and operational requirements, in addition to providing support across related areas.

Key Responsibilities

• Assist in confidential correspondence, reports, and other complex documents
• Provide support to project leaders and teams
• Maintain and update databases related to specific projects or tasks
• Conduct research and prepare statistical reports, documents, and presentations
• Ensure proper tracking of requisitions, contracts, and orders
• Participate in relevant projects and community activities as needed
• Consolidate retail reports, prepare meeting minutes, and track action points and deadlines for retail leaders
• Manage schedules and oversee administrative matters for the retail department, including leave tracking and movement trackers
• Facilitate effective communication between store teams, support functions, and retail leadership
• Utilize AI tools effectively to create presentations, design visual reports, and prepare impactful slides
• Maintain strong proficiency in office and retail systems (e.g., Microsoft Office, Teams, SharePoint, retail dashboards)
• Handle sensitive information with a high degree of confidentiality and professionalism
• Coordinate logistics for retail events, trainings, and department-wide meetings to ensure smooth execution
• Book meeting rooms, organize team activities, and support logistics for internal events and department gatherings

What you ll need to succeed

• Minimum 3 years of experience as an executive assistant or any related field.

• Fluency in English language.
• Proficiency in Microsoft Programs ( Word, Excel, PowerPoint) is a must.
• The ideal candidate is dynamic, detail oriented, possesses strong follow-up skills with ability to leverage AI tools.